In this article I will list various features with a brief introduction of each feature. OneNote has extensive set of features to keep track of who does what and when. But that defeats the purpose of collaboration and efficient teamwork. Of course, on a per section basis you can put passwords. The problem is that everyone can edit and delete everything. This way, there is no need to confuse each other by flooding mailboxes with so called “FYI” mails with CCs. Now, whatever they want to update or inform the entire team is simply added to this notebook. The benefit is that every member gets an offline copy of the notebook on ALL their devices – PC / Laptop / Mobile phones / Tablets. Every member of the team usually has Edit permission. They can access the notebook and everyone can add to the notebook at the same time.The notebook is shared across your team. Once you click the “Share with Meeting” button and select the meeting you’re attending, a link to the notebook is sent to all the meeting attendees. If attending an online meeting in Skype or Lync that was scheduled using Outlook, you can share a notebook with the other meeting attendees using the Share with Meeting option on the Share Notebook screen. That way, you can be sure you don’t miss an important action item or a key decision made during the meeting. You can share a OneNote notebook with the other meeting attendees and have them take notes also.
You don’t have to take notes on your own in meetings anymore. Click that link for instructions on exporting a note to PDF format. You can create a PDF file containing notes, sections, or the entire notebook and send that file to anyone you want to share the notebook with. Maybe you want to share only a certain section or only some of the notes in the notebook. In both of the above cases, the people you share the notebook with get access to the entire notebook. RELATED: How to Export Your OneNote 2016 Notes to Different File Formats Everyone that has that link will not be able to access the notebook. To revoke access to the notebook, simply click the “Disable Link” button next to the type of link you want to stop sharing.
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